Australian Anglers Association, (WA Division) Inc.

Constitution of Australian Anglers Association WA Division (Inc).

This version has been scanned and compared with a copy obtained from the Department of Fair Trading on 15 Jan 2002.

Update December 2008.

In October 2008, It was realised that some changes made to the AAAWA Constitution in 2007 had not been registered with the Department of Employment and Consumer Protection (DOCEP formerly Dept of Fair Trading)) within the timescale required under the Associations Incorporation Act and therefore the previous version of the Constitution registered with DOCEP still applied. This will be referred to as the 15 January 2002 Version.

Images of the 15 January 2002 version of the AAAWA Constitution and accompanying papers as supplied by DOCEP are listed below.

The following proposals as detailed in Constitution:- Actions To Register Changes (83 kilobyte PDF file) were put to the November 2008 Delegates Meeting. The meeting accepted these proposals and notices of motions as recorded in the Minutes of November 2008 Delegates Meeting

The effect of all these motions, if all are approved by the Delegates and DOCEP, will be that the AAAWA Constitution will be as in Proposed AAAWA Constitution 2008 (85 kilobyte PDF file) This will not occur until at least late January 2009 when the motions are voted on.

Until then, the contents following have been edited to agree with the 15 January 2002 version as shown in the images above.

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Contents.

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NAME

1. The name of the Association shall be "Australian Anglers' Association (W.A. Division)".

INTERPRETATION

2. In these rules unless contrary intention otherwise appears:

"A.A.A. W.A. Division" means the Australian Anglers' Association W.A.

"Affiliated Association" means any association, body, club or other organisation which has become and remains affiliated with the A.A.A. W.A. Division in the manner hereinafter prescribed.

"Council" means the Delegates Council.

"Delegate" means a member of the Delegates Council.

"Delegates Council" means the Council of delegates to the Association duly appointed in accordance with these rules.

"Executive Committee" means the executive committee, consisting of those delegates referred to in Rule 43.

"The Association" means the Australian Anglers Association, W.A. Division.

"Associate Members", being non Club members who pay an annual fee, to be represented by the A.A.A., but who have no direct voting rights. 5/91

Words in the singular shall include the plural. Words denoting the masculine gender shall include the feminine gender.

PURPOSE

3. The Association is not formed for any purpose of trading or securing pecuniary profit to members of The Association or members of any affiliated associations from any transactions of the Association.

4. The objects of the Association are:

(a) To be a representative body for all Angling Clubs or Associations and the general angling public in the State.

(b) To participate whenever possible by representation at all National and State Angling Conferences and Carnivals duly convened and organised by the Australian Anglers' Association.

(c) To organise and encourage the formation of Angling Clubs and Associations, and to develop better acquaintance, good fellowship and closer comradeship among anglers.

(d) To organise, administer and control angling competitions and carnivals within the State.

(e) To protect the rights and privileges of Affiliated Associations.

(f) To adjudicate, if called upon, in all disputes arising among Affiliated Associations. For a dispute to be recognised, all Affiliated Associations concerned in the dispute must apply to the Association for adjudication.

(g) To establish and maintain a headquarters premises and an anglers' association with all its amenities.

(h) To encourage uniformity of Rules for the control and regulating of competitive angling.

(i) To keep an authentic list of all State and Australian Angling Records and issue State Fish Record Certificates for record captures.

(j) To encourage anglers to keep an accurate record of details of the fish they catch and to submit them, where possible, for State and Australian records.

(k) To organise, administer and control State drycasting competitions and carnivals within the State, to strive towards uniformity of drycasting rules, to keep a list of State Drycasting Records and to adjudicate in drycasting matters if called upon.

(l) To strive for the establishment of an internationally acceptable system of keeping National fish records.

(m) To work towards the uniformity of the common names of fish.

(n) To establish a definite regard for, and to maintain an active interest in, the conservation of all fish and fauna, particularly those indigenous to Western Australia.

(o) To acquire by purchase or gift or otherwise or to take on lease or otherwise lands and buildings and all other property real and personal which The Association for the purposes thereof may from time to time think proper to acquire and which may be lawfully held by it and to re-sell, sub-lease, surrender, turn to account, manage, develop, exchange or dispose of or otherwise deal with such property or any part thereof and to erect upon any such land any buildings for the purposes of The Association and to alter, add to, demolish or remove any building erected upon any such land.

(p) To borrow raise or secure the payment of money in such manner as the Association may think fit and secure the same in any way and in particular by giving mortgages or charges over any or all of the Association's real or personal property.

(q) To do all such things as are incidental or conducive to the attainment of all or any of the above objects.

MEMBERSHIP

5.
(a) Associations being clubs, bodies and other organisations having a written constitution and rules and having been formed for purposes and with objects similar to and consistent with the above purpose and with objects of the Association and comprising of not less than 15 financial members are subject to the provisions of these rules eligible to become members of the Association.

(b) An eligible association may make application in writing to the General Secretary of the Association for admission as a member of the Association and such application shall be considered at the Delegates Council meeting next following the receipt of the application for acceptance or rejection by the vote of a majority of those Delegates present and entitled to vote in accordance with these rules.

(c) Any such application for membership shall be accompanied by a copy of the Constitution and Rules and (where applicable) regulations of the eligible association together with a list of current financial members all such copies duly certified by the President (or the equivalent) and Secretary of that eligible association.

(d) All applications for membership must be accompanied by the annual registration dues payable by Affiliated Associations as prescribed hereunder for one year.

(e) Upon an application for membership to the Association being accepted at a Delegates Council meeting as aforesaid the registration dues received with the application shall be paid into the bank account of The Association and become the property of The Association and the applicant shall thereupon become and be known as Affiliated Association and shall be entitled to the use and benefit of all privileges and facilities provided by The Association.

(f) An Affiliated Association is bound by and shall at all times abide by the Rules and By-laws of The Association and where in relation to the carrying out of its objects by The Association there is any conflict between the Rules and By-laws of The Association and those of any Affiliated Association those of The Association shall prevail.

(g) A record of Affiliated Associations shall be maintained at all times by the General Secretary.

(h) Any Affiliated Association may resign from membership upon written notice duly signed by that Affiliated Association's executive body or, if there be none, by its President (or the equivalent) and Secretary being served upon the General Secretary of The Association.

(i) Any Affiliated Association that in the opinion of a majority of the Delegates Council shall have infringed these rules or any by-laws or regulations of The Association shall be liable to disqualification, suspension or expulsion from membership of The Association as the Delegates Council may determine by a majority of two thirds of the Delegates present and voting at a meeting of the Delegates Council provided that the Affiliated Association in respect of which such opinion shall have been formed has been given not less than 14 days written notice of the intention of the Delegates Council meeting to vote on the question of the disqualification, suspension or expulsion of such Affiliated Association and such notice shall contain or show the reason for the said opinion having been formed and invite the said Affiliated Association to make submissions at the said meeting.

(j) Where two or more Affiliated Associations form a District Association for the purpose of carrying out such local activities within the limits of specified areas of the State as are assigned to them by the Delegates Council from time to time such District Associations may make application for special membership of The Association and may be accepted by a simple majority of delegates voting at the next meeting of the Delegates Council held after receipt by the General Secretary of the said application as non-affiliated associations with the right to nominate one non-voting delegate to the Delegates Council provided no registration dues shall be payable to the Association by any such non-affiliated association.

(k) Branches of affiliated associations are eligible to become Affiliated Associations provided such branches comprise of 15 or more financial members and provided that any such branch which is accepted by the Delegates Council as an Affiliated Association shall be liable to pay the same registration dues as all other Affiliated Associations as prescribed herein.

REGISTRATION DUES

6.
(a) The annual registration dues payable by an Affiliated Association shall be such amount as shall from time to time be fixed by the Delegates Council such fees to be fixed in a manner to be decided by the Delegates Council.

(b) The annual registration dues of each Affiliated Association shall be payable to the Treasurer before the first day of October in each financial year.

(c) Any club or association which becomes an Affiliated Association after the first day of April in any year shall not be liable to pay any registration dues in respect of the balance of that year until the 30th day June of that year provided that any duly appointed Delegates of such Affiliated Association shall be entitled to vote and exercise all of the privileges of all other Delegates from the first day of April to the 30th day of June of that year.

(d) No Affiliated Association whose registration dues are three months or more in arrears and no member, officer or delegate of any such Affiliated Association shall be entitled to vote at any meeting of the Delegates Council or of the Executive Committee or to exercise any of the privileges of an Affiliated Association.

(e) Any Affiliated Association whose registration dues are one year or more in arrears shall forfeit its membership of the Association.

(f) All registration dues are to be paid in advance.

DELEGATES COUNCIL

7. There shall be a Delegates Council consisting of Delegates appointed annually by Affiliated Associations.

8. The Delegates Council shall be the controlling body of The Association and shall have the power to make policy decisions on behalf of the Association.

9. The management and administration of The Association is vested in the Delegates Council.

10. The Delegates Council may by ordinary resolution delegate all or any of its powers to the Executive Committee or any other committees formed by the Delegates Council. Such delegation may be made generally or for any particular purpose and may be withdrawn at any time by ordinary resolution of the Delegates Council.

11. Delegates may be appointed by each Affiliated Association in accordance with the respective rules of each Affiliated Association and a person so appointed shall be a member of the Delegates Council until his retirement or disqualification from such office or until a successor is appointed by the Affiliated Association which he represents.

12. Each Affiliated Association shall be entitled to appoint delegates as follows:

(a) Affiliated Associations up to 50 financial members:

1 delegate

(b) Affiliated Associations with more than 50 and up to 100 financial members:

2 delegates

(c) Affiliated Associations with more than 100 members:

3 delegates

13. No person may be a Delegate for more than one Affiliated Association at any one time but may act as a proxy delegate.

14. A meeting of the Delegates Council shall normally be held on the 3rd Tuesday of every month at a time and place to be appointed by the Delegates Council at the close of the last preceding meeting of the Delegates Council.

15. At all meetings of the Delegates Council each delegate who is present and entitled to vote shall be entitled to cast one vote only in respect of all matters upon which the Delegates Council votes provided that any delegate then present shall be entitled to cast one additional vote in respect of all such matters for each proxy which he holds.

16. Any Delegate entitled to vote but who is unable to be personally present at a meeting of the Delegates Council or Affiliated Association which appointed such Delegates may appoint in writing any person proxy to exercise the right of such delegate to vote at the meeting provided that any such proxy may be delivered to the Chairman of such Delegates Council meeting before such proxy may be exercised.

17. Extraordinary meetings of the Delegates Council may be called by such number of Delegates as constitutes a quorum for the purpose of any meeting of the Delegates Council provided that notice in writing of such extraordinary meeting must be served on all Delegates not less than 7 days before the date thereof.

18. There shall be an Annual Delegates Council meeting to be held in August of each year written notice of such meeting must be served on every Affiliated Association and upon all delegates at least 42 days before the date thereof.

19. The Annual Delegates Council meeting shall deal with all matters and things required to be done at that meeting as prescribed by these rules.

20. The presence of twelve delegates representing no less than six Affiliated Associations and including either the President or Vice President or the General Secretary shall constitute a quorum at the Annual Delegates Council meeting.

21. At any Annual Delegates Council meeting the chairman shall be the President. In the absence of the President the Chairman shall be the Vice President. In the absence of both the President and Vice President the delegates present shall elect a Chairman from those delegates then present.

22. Subject to the preceding Rules herein the Standing Orders For Conduct of Delegates Council Meetings appearing hereunder shall be applicable to all Annual Delegates Council meetings and to all Extraordinary Delegates Council meetings.

23. Any person may attend any Delegates Council meeting provided there be room and provided that preference shall be given to members of Affiliated Associations and provided that no person who is not a member of the Delegates Council may participate in such meeting unless permitted to do so by the Chairman or by a majority of Delegates.

24.

(a) At the Annual Delegates Council meeting those Delegates then present and entitled to vote may elect two persons with an interest in angling and who are not members of any Affiliated Association to act as special members of the Delegates Council and these members shall have voting rights. Any person so elected shall then become and remain a Special Member of the Delegates Council until the day preceding the day of the Annual General Meeting next following his election to the Delegates Council by the Delegates voting at any Delegates Council Meeting held before the aforesaid Annual Delegates Council meeting. 3/86

(b) At the Annual Delegate Council meeting those Delegates then present and entitled to vote may elect State Patron or Patrons on the basis of the following criteria:

(1) A person may be nominated as eligible for "State Patron" after 10 years accumulative service as a Delegate and 3 years accumulative service as an Association Executive Member and the appointment shall be for life.

(2) Nominations for Patron will be treated as Notices of Motion and will only be passed at an Annual General Meeting.

25. It shall be competent for the Delegates Council to Appoint:

(a) Competition Committees to conduct and deal with all matters relating to The Association's competitions.

(b) Any other Committee deemed necessary by The Association.

STANDING ORDERS FOR CONDUCT OF DELEGATES COUNCIL MEETINGS

26. The Chairman shall be the President In the absence of the President the Chairman shall be the Vice President. In the absence of both the President and Vice President the Delegates present shall elect a Chairman from those delegates then present.

27. The Chairman shall preside upon every question of order.

28. The Chairman shall in the case of an equality of votes have a casting vote in addition to his ordinary vote as member of the Council.

29. No Delegate shall propose more than one amendment upon any one Motion and no Member shall speak more than once upon the same motion except in explanation of statements made by him and then only with the permission of the Chairman or a majority of those delegates present.

30. The right of reply may be claimed by the proposer of any Motion before the final vote on his motion is taken and also before the vote on any amendment if he has not already spoken on the amendment. No new matter may be introduced in the reply and no further debate shall be allowed after the reply has been made.

31. Proposals and amendments thereto shall require a proposer and seconder. No new amendment shall be proposed until the amendment preceding it has been disposed of, accordingly as each amendment is carried or lost, the Motion in its amended or original form shall become the substantive Motion before the Meeting.

32. Voting on all Motions or amendments shall be taken by a show of hands but the Chairman may order a division or any Delegate either before or after the vote is taken moved for a division and if the Chairman so orders or if such motion be passed then tellers shall be appointed by the Chairman. All Motions except those for which provision is made shall require only a simple majority.

33. No resolution passed at any Meeting held under these Rules shall be rescinded at any subsequent meeting unless due notice of the motion to propose such a rescission shall have been given as prescribed herein.

34. In all cases where a point of order is raised whilst a Delegate is speaking, such Delegate shall immediately take his seat until the point of order is decided, by the Chairman, whose decision shall be accepted without discussion.

35. Unless inconsistent with these Rules, the Rules of Debate ordinarily adopted for the conduct of meetings shall be applied at all meetings of the Association.

36. The business of the meeting shall be conducted under three headings - Official, Special and General.

37. Official Business shall be: Minutes of the previous meeting, apologies, notifications of proxy and change of Delegates, correspondence, reports and recommendations of Committees, Financial Statement and Accounts.

Special Business shall be: Notices of Motion.

General Business shall be: Any matters brought up by Delegates and of which due notice is not required.

38. The presence of twelve delegates representing no less than four Affiliated Associations and including either the President or Vice-President or General Secretary shall constitute a quorum.

39. Unless otherwise stated herein Notices of Motion are to be in writing and read at a Delegates Council Meeting by the Secretary who shall then forward a copy of such notices of motion to the Secretary of all Affiliated Associations at least two months prior to the meeting at which the said notice of motion is to be moved. Two months must lapse before the notice of motion can be moved.

40. A majority of two-thirds of the Delegates' Council present and voting shall be required to carry the following Motions:

(a) To make new rules or alter or rescind existing Rules;

(b) To amend or rescind a resolution of Delegates' Council;

(c) To suspend or disqualify an Affiliated Association which has been suspended or disqualified;

(d) To re-instate an Affiliated Association which has been suspended or disqualified.

(e) To accept or reject any application for membership of The Association;

(f) To borrow or raise money on behalf of The Association;

(g) To expend monies in excess of $500 or enter into any contracts or agreements whatever involving expenditure of monies or liability to expend monies in excess of $500;

(h) To dispose in any way of any property of The Association exceeding $500 in value;

(i) The vesting in any Trustee of any property of The Association;

(j) To alter the name of the Association.

41. A simple majority of Delegates present and voting shall be required to carry the following motions which may be proposed without notice:

(a) Election of temporary Chairman;

(b) Of adjournment;

(c) Of amendment of motions to which Rule 41 has application;

(d) For leave to amend or withdraw a Motion or amendment;

(e) For a vote of thanks;

(f) Dealing with Business arising from Minutes, correspondence or arising from any reports or recommendations of Committees;

(g) Suspension of Standing Orders.

42. In case of a Delegate's Council Meeting lapsing, the business thereof or, in the case of an adjourned Meeting, such business as remains undealt with, shall take precedence at the next Delegate's Council Meeting.

43. There shall be an Executive Committee consisting of the following officers:

President

Senior Vice President

Junior Vice President

Immediate Past President

General Secretary

Assistant Secretary

Treasurer

Recorder

Publicity Officer 3/86

44. The Executive Committee Officers shall be elected in the manner hereinafter provided and shall take office on the day following the Annual Delegates Council meeting and shall subject to these rules be entitled to remain in office for one year.

45. All officers of the Executive Committee going out of office in any one year are entitled to stand for nomination for election to and to be elected to the Executive Committee in any subsequent year.

46. All officers of the Executive Committee must be financial members of an Affiliated Association. 9/84

47. No more than three members of any one Affiliated Association may hold office as an officer of the Executive Committee at the same time.

48. Officers of the Executive Committee may hold office in or act as members of any other committees formed by the Delegates Council and the President shall be an ex officio member of all meetings of any such committees.

49a. Any member of any Financial Affiliated Association may in writing Nominate himself or Nominate any other person of any Financial Affiliated Association for election as an Officer of the Executive Committee and as such the Nomination must specify to which position election is being sought.

49b. Any member so Elected as an officer of the Executive Committee shall not be entitled to a vote unless he becomes a Delegate for a Financial Affiliated Association. 9/84

50. Every such nomination must be received by the General Secretary not less than 30 days before the date of the Annual Delegates meeting.

51. Every such nomination must be received by the general Secretary not less than 30 days before the date of the Annual Delegates Council meeting. (this paragraph number was missing from the version supplied for copying in Sept 2001 and the text was copied from the version 15 Jan 2002

52. The General Secretary shall not less than 21 days before the date of the Annual Delegates Council meeting post to all Affiliated Associations and to all Delegates a list of nominated persons showing against the name of each nominated person the office to which that person seeks election.

53. The election of officers of the Executive Committee shall be conducted at each annual Delegates Council Meeting and shall be under the control of the Chairman who shall appoint two scrutineers for that purpose.

54. Officers of The Executive Committee and candidates for election to any office of the Executive Committee shall be ineligible for appointment as scrutineers.

55. Where only one person has been nominated for any office of the Executive Council a ballot shall be conducted for the purpose of electing him to that office and such person shall not be deemed to have been elected unless he is elected by a simple majority of those present and voting.

56. In the case of no nomination being received for any office of the executive committee the Chairman of the Meeting may call for nominations from those Delegates present at the meeting and any Delegate so nominated may be elected to such office upon the vote of a simple majority.

57. Any office of the Executive Committee becoming vacant before the expiration of the term of office shall be filled by a person elected by the Delegates at the first Delegates Council meeting held after the vacancy occurs and notice thereof must be given in the business papers.

58. All candidates for election to Committees of the Delegates Council or the Executive Committee may be nominated and elected at any delegate council meeting.

EXECUTIVE OFFICERS

59. President

(a) The President shall be Chief Executive Officer of the Association with power to convene Ordinary and Special Meetings in accordance with these Rules, whether it be the Executive Committee or Council.

(b) He shall preside at all such meetings, preserve order so that business may be conducted in due form and with propriety, and upon the Minutes being confirmed, shall sign same.

(c) He shall authorise all statements on major policy as decided by the Delegates' Council for publicity purposes.

60. Vice Presidents. The Vice Presidents may assist the President at Meetings of the Council or Executive Committee and in the absence of the President they may occupy the Chair and perform the functions of the absent President. 3/86

61. Treasurer.

(a) The Treasurer shall attend all Delegates' Council meetings and all Executive Committee Meetings.

(b) He shall take charge of all monies belonging to The Association and shall forthwith deposit such monies to the credit of The Association with an approved Bank.

(c) He shall be responsible for issuing all receipts for monies received by The Association.

(d) He shall keep a correct account of all monies received and expended by The Association and maintain a Register of Assets showing the location of each asset of The Association.

(e) He shall make all payments authorised to be made by the Rules of The Association.

(f) He shall be a signatory to all cheques drawn on The Association accounts.

(g) He shall keep such books of accounts as the Delegates Council or Executive Committee directs and shall produce them and hand them over to the Delegates Council or Executive Committee on demand whenever required by the Delegates Council, the Executive Committee or Auditors.

(h) He shall prepare an Annual Statement of Income and Expenditure and Balance Sheet for inclusion in the Annual Report.

62. General Secretary. The General Secretary shall be responsible for the performance of all secretarial duties required by The Association, excepting those directly concerning competitions.

He shall:

(a) Record and compile complete minutes of all proceedings at all Council meetings and all Executive Committee meetings.

(b) Conduct all general correspondence and file and retain in safe custody all documents connected with the affairs of The Association.

(c) Prepare an Agenda sheet of the business for discussion at each meeting of The Association, and post it to all delegates and to the Secretaries of all Affiliated Associations at least 14 days prior to the meeting.

(d) Convene meetings of the Delegate's Council and of the Executive Committee whenever necessary and subject to these Rules give notice to delegates and all Affiliated Associations at least 14 days prior to such meeting.

(e) Forward to all Affiliated Associations copies of all minutes of Delegates' Council and Executive Committee meetings

(f) Hand all copies of accounts received by him to the Treasurer forthwith.

(g) Compile an Annual Report of The Association's activities incorporating a certified Treasurer's Financial Statement and Balance Sheet for presentation for the Annual Meeting of the Delegates' Council. He shall forward copies of such report to all Affiliated Associations together with notice of the Annual Delegates' Council Meeting.

(h) Keep authentic records of all matters as shall assist in the furtherance and promotion of the objects of The Association, including a Register of Members of The Association.

63. Assistant Secretary. The Assistant Secretary shall assist the General Secretary wherever required in the performance of his duties.

64. Publicity Officer.

(a) The Publicity Officer shall prepare news items from time to time concerning the activities of The Association or any Affiliated Associations for submission for publication in appropriate news sources provided that any news item shall not be submitted for publication unless approved by the Executive Committee or President.

(b) He shall confer with the President on any Press reports relevant to the affairs of The Association. All publicity on Association policy should be made through him or the President provided that any other person may be authorised by the Delegates to make public statements on behalf of the Association.

65. Recorder.

He shall:

(a) Keep an up to date list of all State and Australian records and make a detailed entry of each record accepted in the record book provided. Keep an official Association photograph album of all record fish accepted.

(b) With the approval of the General Secretary, take care of correspondence concerning the identification of fish and the acceptance of Australian fish records.

(c) Draw up a renewed list of current State Records each quarter to be printed and distributed by The Association in accordance with these rules.

(d) Keep a close liaison with the Publicity Officer about State and Australian record fish captures.

(e) Report at Executive meetings all records submitted to him.

66. Auditor

(a) An Auditor shall be appointed at the annual Delegate's Council meeting and before notice is given of the next Annual Delegate's Council Meeting or whenever requested by the President, or by resolution of the Executive Committee or Delegates' Council shall audit the books and accounts of the Association and make a report thereon which shall be read at the Annual Delegates' Council Meeting.

(b) The Auditor shall forthwith give full particulars in a written report of any deficiencies or irregularities which may be discovered to the Executive Committee which shall present such report at the next Delegates Council meeting.

(c) The Delegates' Council in the event of any Auditor so appointed being unable to act, shall appoint another Auditor in his place.

67. Solicitor. When not otherwise appointed by the Delegates' Council, a Solicitor may be appointed and removed by the Executive Committee and the President and the Secretary shall have power to consult him whenever they deem necessary.

EXECUTIVE COMMITTEE FUNCTIONS

68. Subject to these rules and in particular to Rule 8 hereof and subject to the general overriding powers of the Delegates' Council the Executive Committee may conduct the day to day management of the affairs of the Association as delegated to it by the Delegates' Council and for that purpose may form sub-committees comprising persons elected by the officers of the Executive Committee at any meeting of the Executive Committee.

69. The Standing Orders for Conduct of Delegates Council Meetings contained in these rules shall apply mutatis mutandis to meetings of the Executive Council save as follows:

(a) Rule 38 has no application.

(b) Any reference therein to a Delegate shall be read as a reference to an officer of the Executive Committee.

70. The President and General Secretary together may convene any meeting of the Executive Committee provided at least 7 days notice of any such meeting shall have been served on all officers of the Executive Committee.

71. At any Meeting of the Executive Committee the presence of four members including either the President or Vice President or General Secretary shall form a quorum.

FINANCE AND ACCOUNTS

72. The financial year of The Association shall commence on the first day of July in each year and shall end on the 30th day of June in the following year.

73. The Auditor shall be given a list of all books of account kept by The Association and shall be entitled at all reasonable times to have access thereto and to make such inquiries in relation thereto as he may think fit from all members of the Delegates Council and the Executive Committee.

74. The Delegates Council may at any time require the Auditor to audit the books of account of The Association and report to the Delegates thereon at the first Delegates Council meeting held after the completion of such report.

75. All accounts passed for payment by the Delegates Council shall be paid by cheque drawn on the account of The Association signed by the Treasurer and countersigned by either the President or General Secretary.

STATE RECORDS

76. The Association adopts the following system of accepting, recording and approving West Australian Angling Fish Specie Records and dry casting. Amended Sept 2001.

(a) There shall be a Records Committee of three Delegates appointed by the Delegates' Council to organize adjudicate upon all application for State Records, one of these committee members must be the Recorder.

(b) The Recorder shall be elected at the Annual Delegates Council meeting and his duties will be to organize a Records Committee, applications, all forms and record sheets and to enter all accepted records in the State Records Book. He is also to present all applications that he or the Records Committee consider acceptable to the monthly Delegates Council meeting for ratification.

(c) Applicants for State Records must set out their claims on a form approved by the Records Committee and supplied by The Association. All required details must be supplied and applications must be accompanied by a clear photograph, which becomes the property of The Association. An Entry Fee is to be prescribed by the Delegates Council and will be paid by means of cash, cheque, money order or postal note. Record fish must be weighed on Government tested scales in the presence of the owner or officer in charge of such scales. Where a shark is entered, application should be accompanied by a tooth for identification purposes. Applications must be in the hands of the Recorder or a delegate to The Association within 90 days of capture provided that the Record Committee has the power to extend the time if in their opinion extenuating circumstances existed.

(d) A list will be kept in a State Records Book of all current State Records and copies thereof are to be distributed throughout the state at 3 monthly intervals for the information of all anglers at the cost of The Association. The decision of The Association on all matters pertaining to records shall be final and binding.

(e) Any person is entitled to make application for a State Record.

(f) Any State dry casting record must be cast under AAA State rules at an AAA recognised event, which includes affiliated Club casting events. Added Sept 2001.

(g) A WA State dry casting record may be granted for a cast at an AAA National Dry Casting event, even if that event is held outside Western Australia. To be eligible for such a WA State dry casting record, the applicant must be a member of a WA State dry casting team or individual at the National event, and be a resident of Western Australia for the majority of the calendar year in which the National event is held. Added Sept 2001.

ALTERATION OF RULES

77. Subject to compliance with the following rules and notwithstanding anything to the contrary appearing therein these Rules and any By-laws of The Association may be altered at any Delegates Council Meeting.

78. The Rules or By-laws of The Association shall not be altered at a Delegates Council meeting unless:

(a) A notice of the motion to alter the Rule or Bylaws was lodged with the General Secretary of The Association prior to or in the course of the meeting at which the said notice of motion is to be read and provided that at least two months must lapse after such motion has been read before the said notice of motion can be moved.

(b) Such notice of motion shall set out in full the Rule which it is proposed to alter and shall set out in full the proposed alteration.

(c) The motion proposing the alteration is passed by a majority of not less than 2/3 of Delegates then present and entitled to vote, such majority to consist of Delegates representing not less than 6 Affiliated Associations.

THE SEAL

79. The Seal of the Association shall not be affixed to any instrument by the Seal Holders except by the Authority of a resolution of the Delegates Council and the Seal shall be so affixed of one Seal Holder and the General Secretary, who shall countersign every instrument to which the Seal of The Association is so affixed. The Seal of The Association shall be kept in the custody of the General Secretary who shall keep a record of all documents to which the Seal shall be affixed. The Seal holders of the association shall be the President or Vice President and the General Secretary.

INTERPRETATION OF THE RULES

80. Interpretation of these Rules shall be in the sole determination of the Delegates Council.

TRUSTEES

81. Two Trustees may be elected by the Delegates present and entitled to vote at each Annual Delegates Council meeting.

82. No person who is not a financial member of an affiliated Association may be elected as a Trustee.

83. The provisions of clauses 50 to 57 hereof for shall be adopted and applied to the election of trustees.

84. Upon the Trustees being elected the delegates Council may invest in the Trustees jointly the property of The Association are any part thereof other than cash and Trustees shall deal with such property of the association in accordance with lawful resolutions passed by the Delegates Council and shall be indemnified by The Association against any loss or damage sustained by them as result of so dealing with the property of The Association

85. Any vacancy of the position of Trustee occurring at any time during the currency of any year may be filled by a person elected by the Delegates at any subsequent Delegates Council meeting in that year.

ADOPTION OF CONSTITUTION

86. This Constitution shall become the Constitution of The Association and any other constitution in existence shall automatically lapse upon it being passed at any Delegates Council meeting by a majority of 2/3 of the Delegates present representing not less than 6 Affiliated Associations and provided that the rules applicable to amendment of the Constitution shall apply so far as they are applicable to the adoption of this Constitution.

DISSOLUTION

87. The Association may be dissolved by a resolution passed by a 3/4 majority of Delegates representing not less than half of all Affiliated Associations voting at a meeting of the Delegates Council convened for that purpose provided that not less than 60 days prior to such meeting notice in writing of the proposed dissolution shall have been served by the General Secretary of The Association on all Delegates and upon both the President (or the equivalent) and the Secretary of every Affiliated Association.

88. Upon the dissolution of The Association as aforesaid the Delegates Council shall continue to act for the purpose of discharging the debts and liabilities of The Association and otherwise settling all accounts thereof and for that purpose shall be empowered to compound and compromise all contingent liabilities and to realise such assets as it deems necessary and thereafter the remaining assets of The Association shall not be distributed to any Affiliated Association or any member of any Affiliated Association but shall be distributed to one or more associations incorporated under the Associations Incorporations Act 1895-1963 and which has objects similar to The Association and in default thereof to be so distributed by the Chief Secretary of State Western Australia to any such association and insofar as if it cannot be given to the aforesaid then to the Government of the State of Western Australia for Fisheries Research in the State.

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